The Hutton Community Initiative are seeking a motivated and organised individual to provide vital secretarial, administrative, and management support to our team and to oversee the day-to-day running of Boreland Village Hall. This is a rewarding opportunity for someone who is passionate about community engagement and enjoys working in a varied role that combines administration, event support, and facilities management.
Key Responsibilities:
To attend Board meetings to provide secretarial support for these meetings as well as a report on activity since the last meeting
To manage email and social media communication and ensure GDPR regulations are observed
To assist and support the Board and sub groups in organising events when required
To provide support for the Board’s development projects
Support the Board run community engagement activities
To manage the bookings for the village hall which will include responding to enquiries, sending out booking forms, meeting potential hirers to show them the facilities, ensuring hirers are fully aware of how equipment, heating, lighting etc works, setting heating time clocks and arranging access for hirers
To provide a warm welcome to village hall users
To oversee the general upkeep, maintenance and security of the building which will include checking the building regularly for any signs of damage or general wear and tear, reporting any issues to the Board and arranging servicing and inspections as required
To ensure a stock of cleaning and sundry supplies are maintained
To source quotes from suitable contractors to carry out any remedial work required
To arrange suitable times for works and services to be carried out with minimal disruption to the Hall’s activities
To ensure that the cleaning is carried out to a satisfactory standard
To be the emergency contact for the hall and respond to calls from hirers
To promote the Hall using a range of marketing tools including social media
A copy of the job description can be found here. – https://www.tsdg.org.uk/wp-content/uploads/HCI-job-description-admin-April-2025.pdf
Please note the job description may be amended from time to time, in consultation with the post holder to include any other duties as required by the Board
